Time Off

General Time Keeping Information

  • Non-Exempt Staff: All regular full-time and regular part-time classified nonexempt staff must record hours worked, vacation, sick, personal time, compensatory time taken, and holiday and recess time. At the end of each workweek, the supervisor and non-exempt staff member must review the weekly timecard to certify that the time recorded is accurate.
  • Exempt Staff: All regular full-time and regular part-time classified exempt staff must record exception time off; hours worked do not need to be reported and a weekly timecard is not required except for those weeks when exception time off is taken.
    • Exception time off types include: bereavement, jury duty, military paid leave, parental leave, vacation, personal time, sick time, FMLA vacation, FMLA personal time, FMLA sick time, and approved absence. Learn more.
    • University holidays and recess time are not considered exception time off and do not need to be reported.
    • When exception time off is reported, the supervisor and exempt staff member must review the timecard to certify that the time taken is recorded accurately.

For more information about time keeping, please visit this time keeping resources page.

Sick Time

Vacation Time

Other Time Off

For more information about time off, please refer to the Paid and Unpaid Time Off section of the University of Pittsburgh Staff Handbook.