Staff Post-Orientation

Welcome to Pitt! As you settle into your new position, it’s time to check some things off your to-do list. Here, you’ll find everything you need to consider as a new employee.

New Hire Documents

As a new hire, it is your responsibility to complete required documentation within the first month of employment following orientation. Please review this list of documents to identify what needs to be signed and returned to the Office of Human Resources.

Orientation Slide Decks and Videos

While the Office of Human Resources is working remotely, orientation for staff is being held virtually for all new hires across the University. The slide decks available below are edited versions presented at orientation. Please note that not all resources are available at this time.

Slide Decks:

Videos:

Helpful Resources

Benefits

At Pitt, we pride ourselves on taking care of you, our employees. Faculty and staff can take part in our education benefits, review retiree benefits packages, and explore health and wellness options. Pitt's benefits offerings are among the region's best, including a medical plan with no deductibles, tuition remission, life insurance, optional dental and vision coverage, a contributory retirement plan, and more. Information on all available benefits can be found in the Benefits section.

NEW! Keep track of your onboarding progress with the Post Orientation Checklist. 

Resources Discussed at Orientation

Benefits Enrollment

Health and Wellness Plans

Retirement Savings Plans

Education Benefits and Student Financial Resources

Voluntary Benefits

Benefits Customer Service

Health & Wellness Benefits

Enroll in our comprehensive benefits package within the first full month of your employment at Pitt. Questions? Our Benefits representatives are available to assist you through our online form.

Retirement Savings Plan

As a new hire, you may contribute to a retirement savings plan and receive matching contributions from the University. Newly hired and current employees are offered a Defined Contribution Plan through the University; eligibility to contribute begins the first of the month following 30 days of employment.

Benefits Enrollment

New hires will enroll in benefits via Pitt Worx, the University's human resources and payroll system. Learn how to enroll in your benefits.

Pitt Worx

Pitt Worx is the University's human resources and payroll system and is home to timecard information, benefits enrollment, and other personal employee details. To access Pitt Worx, visit my.pitt.edu, search for "Pitt Worx", and login with your University username and password (via Pitt Passport).

To assist you with navigating Pitt Worx and with completing tasks, such as submitting a timecard or updating your home address, you are encouraged to review (and bookmark!) the Pitt Worx Hub. The Hub is home to a variety of reference guides, videos, and news about the system.

Clearances & Trainings

Whether you are a new member of the University of Pittsburgh community or you are a current employee, it is important that you have the appropriate clearances and training that are required for your position. Learn about any necessary clearances you may need, available training opportunities, and other employment verification requirements as an employee at Pitt. Review all required clearances in the Clearances & Training section.

Online Training Programs

Trainings that must be completed or may be assigned to you within your provisional period include:

  • Discrimination and Harassment Prevention
    • This training is required of all employees.
  • Preventing Discrimination and Sexual Violence: Title IX, VAWA, and the Clery Act Training
    • This training is not required of all employees; however, you will be contacted by your department or the Office for Equity, Diversity, and Inclusion (OEDI) if you are required to take it.
  • Child Abuse Recognition and Reporting (if applicable)

Please note that access to the Preventing Discrimination & Sexual Violence and Discrimination & Harassment Prevention trainings are not available until 7-10 business days after your start date. Learn more about these trainings on OEDI's website.

HIPAA Training

The Health Insurance Portability and Accountability Act of 1996 ("HIPAA") was enacted to protect the privacy and security of health-related personal information. HIPAA requires institutions that store, transmit, and manage personal medical information to have control over the confidentiality, integrity, and availability of this data.

The University has established guidelines for complying with HIPAA and has established specific computer security controls that must be enacted on any University computer system that stores, transmits, or manages HIPAA data. For more information about HIPAA and the University's role, please visit www.pitt.edu/HIPAA.

Child Protection Clearances

As a new member of the University of Pittsburgh community, it is important that you have the appropriate clearances and training that are required for your position. Learn more about the necessary clearances you may need and other employment verification requirements as an employee at Pitt.

In addition to any child protection clearances that may be needed, all employees are required to fill out the Form I-9 after accepting an employment offer with the University. Learn more about completing the Form I-9 or the re-verification process.

Campus Services and Resources

As a new Pitt employee, you have access to a number of different services and resources both across campus and online! These services and resources cover important items like submitting your timecard, getting around campus, and growing your Pitt network. 

Emergency Notification System

Pitt’s Emergency Notification System (ENS) keeps the University community updated on all emergency and urgent events on campus; you can subscribe for ENS messages through your My Pitt portal.

Public Safety Awareness Training

This module from the Office of Public Safety & Emergency Management will inform you about best practices in personal safety and how to respond in case of an emergency: Public Safety Awareness Training

Pitt Concern Connection

Together, we are building a culture where everyone feels comfortable raising concerns and asking questions. You can use the Pitt Concern Connection for many ethics and compliance topics, including Title IX, workplace discrimination, the University's response to COVID-19, financial controls, and more. By asking questions and sharing concerns, you help to create a stronger, safer University community.

For more information about the Ethics and Compliance Office, visit compliance.pitt.edu.

To ask a question or make a report, visit pi.tt/concern.

Staff Council

Welcome to Pitt! We're excited to introduce you to Staff Council, a vital resource for staff members. Comprised of volunteers across the University, the Council advocates for your interests and ensures your voice is heard. As a new staff member, you'll find Staff Council invaluable for networking, professional development, and support. Through meetings and events, we foster collaboration and aim to enhance your experience. We encourage your involvement to help shape our campus community's future. You can subscribe to the Staff Council Newsletter and find details about our events on staffcouncil.pitt.edu.

Learning & Development

The University offers many options for employees to advance their professional development or further their skill set. Learn more about the Faculty and Staff Development Program (FSDP), technology courses offered through LinkedIn Learning and other University educational resources.

Pitt Commons

Pitt Commons is an online networking and mentoring platform exclusively for Pitt staff, faculty, students, and alumni. Create a profile, network and make connections, find mentors/mentees, and join groups based on common interests.

Mobility Services

Visit the Mobility Services website for information about the parking and transportation services at Pitt, including commuting options, public transport, and parking services. 

Panther Central

Panther Central is your go-to place to obtain your Panther Card, learn about on-campus buses and shuttles available for employees, and more.

Pitt Cash

Pitt Cash is the improved dining program for Pitt faculty and staff. Pitt Cash is loaded onto your University ID and works like a debit card. Each time you make a purchase, your funds will be debited from your account. Pitt Cash doesn’t expire; as long as you remain a faculty or staff member, your funds will carry over semester to semester and year to year. Visit the Pitt Cash website to register for a dining plan.

Pitt Information Technology

Visit the Pitt Information Technology website for IT services and resources that support learning, teaching, research, and business for faculty, staff, and students at Pitt.

Purchase, Pay & Travel

The Purchase, Pay & Travel website is the consolidated web and customer service resource for the Purchasing Services, Payment Processing & Compliance, and Strategic Sourcing & PantherExpress System Solutions teams. This website provides operational guidance for the buy-to-pay process, including our cloud-based purchasing and invoice system, PantherExpress; and travel and expense management, including the cloud-based expense and travel management tool, Concur. Visit the Purchase, Pay & Travel website to learn more about purchasing, paying and travel topics, including:

  • Purchasing goods/services, including how to obtain access to the PantherExpress system and information about utilizing University-wide contracted suppliers
  • Booking travel through Anthony Travel and/or the Concur System Managing and submitting expenses utilizing Concur
  • Local hotels that offer University of Pittsburgh discounts for visitors, guests, and alumni
  • Payment methods and how to obtain a University Travel Card or P-card
  • Diversity and sustainability initiatives related to purchasing
  • State tax exemption
  • University policies, including COVID-19 Standards & Guidelines
  • Contacting our customer service team

Pitt Athletics

Show your support! Staff are encouraged to "ROC" YOUR ROYAL blue Pitt attire every Friday during the football season.

Want to attend games in person? Follow these links to purchase individual game tickets:

Complimentary admission is offered for:

  • Cross Country

  • Lacrosse

  • Swimming & Diving

  • Track & Field

SEASON TICKET DISCOUNTS

Pitt/UPMC employees are able to take advantage of EXCLUSIVE 25% savings on season tickets for Pitt Football and Men's Basketball by calling 800-643-PITT.

Sustainability @Pitt

Pitt has many active sustainability efforts and initiatives across disciplines, domains, and scales — including pursuing carbon neutrality by 2037. Pitt is committed to achieving 68 sustainability goals that help balance equity, environment, and economics so current and future generations can thrive. In this pursuit, every person and decision plays a key role; we encourage you to get involved and to embed sustainability into your workflow. 

 

Additional tools and resources can be found on the Employee Resources page.