As the University's Thanksgiving and winter recesses approach, provided is a list of University designated holidays and recess days, time card deadlines, and additional information about how staff should complete their time cards during this period. As a reminder, the University's winter recess takes place from Friday, December 22, 2023 through Monday, January 1, 2024.
- University Designated Holidays and Recess Days for Winter Recess
- Time Card Deadlines During Winter Recess
- How to Complete Time Cards During Winter Recess
University Designated Holidays and Recess Days
Time Card Deadlines During Holidays/Recess
- Week of November 19 - November 25: timecards must be submitted and approved by Noon on Monday, November 27
- Week of December 10 - December 16: time cards must be submitted and approved by Noon on Monday, December 18
- Week of December 17 - December 23: time cards must be submitted and approved by Noon on Thursday, December 21
- Week of December 24 - December 30: time cards must be submitted and approved by Noon on Tuesday, January 2
- Week of December 31 - January 6: time cards must be submitted and approved by Noon on Monday, January 8
How to Complete Time Cards During Winter Recess
Non-Exempt (Biweekly Pay) Non-Represented Staff
- For Recess days:
- If you did not work on a University-designated Recess day, you must manually enter the Hours Type "Recess" on your time card.
- If you did work on a University-designated Recess day, there are certain Hours Types that must be used to accurately record the time. Please follow the Recess Scenario Guide to learn how to submit your time card correctly.
- For University-designated Holidays:
- If you did not work on University-designated Holiday, you must manually enter the Hours Type "Holiday" on your time card.
- If you did work on a University-designated Holiday, there are certain Hours Types that must be used to accurately record the time. Please follow the Holiday Scenario Guide to learn how to submit your time card correctly.
The following is an example of how the time card should be completed in Pitt Worx for non-exempt (biweekly pay) non-represented staff that did not work during the Winter Recess.
| Hours Type | Sun., Dec. 17 | Mon., Dec. 18 | Tues., Dec. 19 | Wed., Dec. 20 | Thurs., Dec. 21 | Fri., Dec. 22 | Sat., Dec. 23 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | |||||||
| Hours Worked | 7.5 | 7.5 | 7.5 | 7.5 |
| Hours Type | Sun., Dec. 24 | Mon., Dec. 25 | Tues., Dec. 26 | Wed., Dec. 27 | Thurs., Dec. 28 | Fri., Dec. 29 | Sat., Dec. 30 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | 7.5 | 7.5 | 7.5 | 7.5 | |||
| Hours Worked |
| Hours Type | Sun., Dec. 31 | Mon., Jan. 1 | Tues., Jan. 2 | Wed., Jan. 3 | Thurs., Jan. 4 | Fri., Jan. 5 | Sat., Jan. 6 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | |||||||
| Hours Worked | 7.5 | 7.5 | 7.5 | 7.5 |
Help with Submitting Time Cards
- If you are submitting a time card for the current work week/pay period (that is, the same work week as the day/week that you are accessing Pitt Worx), please refer to this guide.
- If you are submitting a time card for any work week that is not the current week/pay period that you are accessing Pitt Worx, please refer to this guide.
Exempt (Monthly Pay) Staff
Exempt (monthly pay) employees are only required to submit exception time cards for time off. Hours worked do not need to be reported, and a weekly time card is not required, except for those weeks when exception time off is taken. University holiday and recess time is not considered exception time off and does not need to be reported. Exempt employees that did not work or that do not need to report exception time off during the Winter Recess do not need to submit a time card. Learn more about exception time cards for exempt employees.
Questions?
For questions about time cards, timekeeping during the winter recess, and time card deadlines, please submit an online inquiry (select Timecards from the Service Area dropdown and then select Timecards from the I Need Help With... dropdown).